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Newsagency POS System & Software

About News Manager Software

The News Manager Software Point of Sale solution is arguably the premier Newsagency POS software on the Australian market. News Manager Software is a complete Microsoft ® Windows ® product, offering the ease of use that the market has come to expect from a modern Windows ® based product.

News Manager Software is developed by Access POS Pty Ltd. The latest Windows ® version was released in late 2001 and has since been continuously developed. It is a third generation product superseding the previous versions that were based on the old computer operating system platform of MS-DOS.

In your search for a suitable POS System, it is often hard, if not impossible to research every feature of every system you look at but with News Manager's professionally designed screen layouts and extensive feature list as well as the knowledge that hundreds of sites have been installed before you, News Manager is the natural first choice.

News Manager Software

News Manager is offered by the software module. In other words, various parts of News Manager are offered based on the requirements of the individual newsagency. This allows the most competitive price to be achieved ie. you do not need to pay for the newspaper Home Deliveries module when you don't have a home delivery run. The various software modules include:

• Point of Sale - which includes: Customer Shop Accounts, Product & Shelf Labeling, Banking and Sales & BAS Reporting
• Stock Control - which includes: Extensive Stock Reporting, Stock Reorder, Supplier Invoice Processing & more
• Home Delivery
• Subagents
• Manual Magazines In
• Electronic Magazines (XchangeIT)
• Customer Loyalty
• OfficeSmart
• Lay-By
• EFTPOS Link

News Manager is also licensed by the number of computers it will be installed on. Once again, this allows Access POS to offer the most competitive pricing based on the exact requirements of each newsagency.

Please download our "Quoter" brochure in which we commonly supply to prospective customers for the purpose of working out the required News Manager configuration.

 News Manager POS Software "Quoter" Brochure

Point of Sale

News Manager has a super fast and easy to use touch screen interface that utilises the latest hardware technology which has an attractive, robust & reliable overall design. The News Manager POS screen is considered the highlight with all necessary functions at your operator's fingertips. The current and previous sales totals are clearly displayed. Sales items are quickly entered using the preset fast key panel offering 40 buttons with 40 levels, product lookup keys, price level shift keys, open entry keys, one touch sale keys and of course, barcode scanning.

Complete sale details are always on display. Preset tender keys, $5 - $10 - $20 - $50 - $100, make change calculation a 'snap'. Your operators will love the 'hold / recall' feature, which enables them to toggle between multiple customers. Other great POS features include: Electronic Journal Display, Account Sales Key, Customer Account and Lay-By Enquiry, Item Price and or Description over-ride key, Payment screen which allows EFTPOS, Credit Cards, Cheques, Gift Cards etc with the added ability to split tender, Reprint receipts from anytime within the last 5 years, Find item key, Discounts, Refunds and a whole lot more.

A PDE (Portable Data Entry) terminal can also be used as a mobile POS unit. This allows your staff to 'walk' customers around your store recording sale items for later import into the POS screen. This is a great feature for larger newsagencies or stores that have remote points of sale.

POS Menu	POS (Main Functions)	POS (Other Functions)	Payment

Debtors (Customer Shop Accounts)

News Manager has a comprehensive debtors module inbuilt, allowing you to offer shop accounts to your customers. Although shop accounts are less common these days, newsagencies use them extensively for home delivery and sub-agent customers.

It is easy to add or change debtor customers from either the POS terminal or back office computer. A debtor safety delete function avoids deleting a customer who has an outstanding balance. Shop account credit limits can be set. Invoices and statements are attractively printed with your shop details, logo and GST requirements. There is no need for special stationery paper costs. Statements can either be printed in summary (Weekly total only) or in detailed form (itemised per day) for home delivery customers. This can be set per customer. Customer address details are aligned for windowed envelopes.

Some of the other features of the debtors module include: Debtors enquiry from within the POS screen, Customer Lists, Accounts Receivable Summary with ageing, Bulk Charge Posting eg. Monthly Account Administration Fee, Debtors Audit Reporting and more.

Debtors Menu	Enter Debtor	Debtors List	Statements

Product and Shelf label Printing

News Manager offers the facility to print both product and shelf labels. If your products don't already have a manufacturers barcode, News Manager can generate one for you, which is printed on the product label.

Some unique label features include: Multiple sell prices can be shown. ie. Normal Price and Special Price, which can be further enhanced by bold font. A unique product description as against your stock file description can be used. This is especially relevant if an alternate description to the sometimes lengthy GNS description is preferred.

The same label printer can be used for printing customer loyalty labels.

Product & Shelf Labels	Product Label	Shelf Label	Customer Loyalty

Banking

Banking is also a standard feature of the News Manager POS System. Your bank account details can be entered, deposits and withdrawals applied. Supplier payments are automatically applied from the Suppliers module. The bank reconciliation feature allows you to mark cheque payments as they are presented. Bank reconciliation statements can also be printed.

Debtor customer statements can also have your bank account details shown with their account code as a reference to encourage direct deposit payment.

Bank Accounts	Daily Banking	Edit Bank Transactions	Bank Reconciliation

BAS Reporting and Other Facilities

News Manager even has a BAS report generator that can assist you in calculating your GST and PAYG withholding amounts.

The BAS screen and subsequent printout have been designed to mimic the ATO's paper BAS form. This makes it nice and easy to transfer the calculated figures. Fields are also available for you to enter your payroll information.

Stock categories can be set as either: General, Commission or NO Gross Profit (GP). These settings all relate to how profit calculation is performed. "General" categories use the stock item's cost and sale price to calculate profit, whilst stock items linked to "Commission" based categories have their profit determined by a preset percentage or flat fee. Items linked to "No GP" categories eg. stamps have no profit calculation.

BAS Reporting	Category Setup	Category Menu	On-line Help

Stock Control

The Stock Control module is designed for proprietors that wish to receive stock in via paper invoice, perform routine stock updates, stock takes etc. In other words, keep meticulous control of stock on hand (SOH) levels. If it worth noting that the stock control module is not required for magazine management as magazine SOH is tracked by the issue within the magazine management software module. Nor is it required for importing GNS and Greeting Card supplier electronic invoices.

Your stock file includes unlimited attached PLU (Price Look-Up) / Barcode items each having the ability to have up to four price levels with the added feature of 'Sell 4' being able to be preset by date range. Other features include: min / max reorder points, category, sub-category and sub-category segment and a multiple supplier link, each with their own costings and pack size settings.

One of the highlights of the News Manager stock system is it's ability to handle multiple pack size sell points. eg. Single and Carton (Cigarettes or Stationery Items) whilst still maintaining accurate stock levels. In addition, stock bundles are controlled by allowing multiple stock items to be linked to a single PLU / Barcode eg. Christmas Stationery Package. These specialised stock features stand News Manager apart from most other Newsagency POS software packages.

When stock items are received, either by electronic or manual invoice entry, GST allocation is recorded, stock on-hand figures and account payables are updated, attached PLU / Barcode item pricing can be adjusted, along with date range special pricing, using the the on-screen previous purchase cost and margin history. Product and shelf labels can also be printed at this time along with confirming purchase reports.

Stock takes can be performed from either manual stock take sheets or via a PDE (Portable Data Entry) terminal. The PDE terminal allows you to simply scan items off the shelf, enter the count the electronically transfer into News Manager.

Suggested reordering is an automated process and can be filtered by supplier and or stock category. The suggested reorder quantities can be based on the specified number of weeks (This is based on historical weekly sales data), preset min / max stock levels or by a specified number of weeks forced to a preset minimum order. Suggested reorders can be edited, allowing you to over-ride the selected supplier, cost, pack size and order quantity.

Stock Control Menu	Stock Item Entry	Stock Reorder	Invoice Entry

Stock, Sales and Audit Reporting

News Manager offers a complete range of stock, sales and audit reporting, most with date range and "drill down" filtering. The comprehensive list of reports will give you current and relevant information that will assist your business decision making.

Among others, you will find the following reports: Daily, Weekly and Monthly Business Analysis Reports, Category and Sub-Category, Gross Profit, Cost of Goods Sold, Purchases, Daily Low Stock, Stock Value, Best Sellers, Stock and PLU lists and many more.

Stock Reports Menu	POS End of Day Report	Transaction Audit	Transaction Trail

Suppliers

News Manager offers a fully featured suppliers module which will ensure you know to whom and how much you owe. Keeping tight control over supplier invoices and payments will reduce the risk of costly errors.

Amounts owed to suppliers are updated automatically when invoices are entered via the 'manual' (paper invoice) Receive Stock section or via the 'electronic' invoice import facility. News Manager also has alliances with GNS, including OfficeSmart & NewsPower, almost all greeting card suppliers eg. John Sands - Hallmark etc, Gordon & Gotch, Network & NDD to allow the automatic 'electronic' import of invoices. These 'electronic' invoices also include complete stock items details. ie. Stock code, barcode, pricing or suggested pricing, costs etc

Some of the other features of the suppliers module include: Supplier lists, Accounts Payable Summary with ageing, Historical Payments and Invoices Reporting, Reprint Past Invoices, Set Supplier Terms and more.

Suppliers Menu	Enter Supplier	Suppliers List	Supplier Invoices

Select "Software Options" to learn about: Home Deliveries, Subagents, Magazine Management, Customer Loyalty, OfficeSmart, Lay-By, EFTPOS Integration, as well as POS HARDWARE OPTIONS.